Event Planning

You're Engaged, Now What?

First steps to take in the wedding planning journey after you get engaged

The moments after you get engaged are some of the most special and exciting moments that you’ll ever experience. Yet once the dust settles from the whirlwind couples are often hit with a wave of panic… “where do I start?”, “what is the first thing I should do to start planning my wedding?”... the list goes on!

You are NOT alone! This feeling you have is normal. What else in your life have you one day not been doing or thinking about and then the next day been thrown in the “deep end”? Kindergarten? The first day of a new job? A move? The first thing you need to do is accept that it’s ok to feel a little overwhelmed, you’re not abnormal because you instinctively do not know how to plan a wedding. We are here to help and outline the first steps to take upon saying yes!

First steps to take after getting engaged :: Ambler engagement session with Justin Johnson Photography :: Heart & Dash Wedding Planning

Photo: Justin Johnson Photography

Enjoy Being Engaged  

Avoid the Pinterest Rabbit Hole

You will have people asking you about your date, location, color palette, wedding party attire, floral inspiration, etc. on the same day you get engaged...don’t feel like you have to have those answers yet. And in our opinion don’t be afraid to set some expectations right off the bat — “we’ve been engaged for X days, we really are focusing on enjoying this moment versus rushing into the next”.

 

Starting Planning Too Soon

Sometimes, digging into planning too soon puts more emphasis on the ‘fanfare’ of the wedding versus remembering the significance of the day and why it’s important for YOU and your partner to begin this new chapter. That being said, if you’re the individual who is excited about research, spreadsheets, and vendor contracts, by all means dig in, but in the process don’t lose site of the bigger picture.

 

Create Alone Time

Make sure to set time aside for just you and your partner. Have a weekly date night! Oftentimes we see couples so consumed by the details right away they set their partner aside. Remember the wedding day will come and go, but the marriage and your relationship is what needs to stand the test of time!

Share your engagement with friends and family :: Philadelphia engagement session with Brittney Raine Photography :: Heart & Dash Wedding Planning

Photo: Brittney Raine Photography

Sharing Your Happy News

Spreading News of Engagement Far and Wide

Once that ring is on the finger or the question has been asked and you’ve said YES… it is a natural inclination to want to scream it from the rooftops! “FINALLY…. I thought it was never going to happen!” However, once that ring shot goes live on Instagram, keep in mind what will follow… attention. If you want to bask in all the well wishes, get all those Instagram likes, create jealousy and envy amongst your peers (exaggerating… a little) that is totally ok. But once the champagne is un-corked you can’t shove that sucker back in. So if you’re the type to avoid the limelight and want to curtail any unsolicited wedding advice, maybe consider keeping the big news and just sharing with immediate family and friends.

Don’t Rush Into Selecting Your Wedding Party

It’s common that once you’ve shared the oh so exciting news with friends and family, they’ll want to know, “who’s in your wedding party?” “I’m totally a bridesmaid right?” Remember once the invite is extended to be a part of your big day, you can’t easily back out of it without seriously injuring some feelings. Our suggestion to couples is to often pump the breaks, let people know you’re thinking about what you want for your ceremony versus jumping to hand out wedding party invites. Oftentimes couples don’t realize how expensive wedding parties can get. Especially in today’s wedding planning world where couples feel that by inviting people to be part of your wedding you’re responsible for covering everything (you’re not mind you… but that’s how a lot of couples view it). So having a smaller wedding party can be a great way to save money and reallocate it elsewhere.

Creating a wedding budget should be the first steps you take toward wedding planning :: Engagement session in Philadelphia with Viva Love Photo :: Heart & Dash Wedding Planning

Photo: Viva Love Photo

Create a Wedding Budget

A budget is a MUST and one of the first things you should do before delving into the details of planning. You NEED to have a number. It doesn’t matter if over time the number changes. Spoiler alert: it almost definitely will.

Why A Wedding Budget is Necessary

If you have a baseline number in mind, it will be your guiding hand throughout the many decisions you’ll have to make throughout the planning process. Every decision you have to make — selecting a venue, choosing a photographer, finalizing flowers — comes with a price tag. If you go into those decisions knowing what you can afford, it almost removes a level of stress because you don’t have to be wishy washy. Yes, I can afford that. No, that’s not in my budget. If during the planning process you choose to go over budget, say there’s a wedding lounge you’ve been eyeing up, if it’s more than what you anticipated you get to make a conscious decision about going over your budget versus retroactively looking back and feeling regret.

Wedding Budgets are Key to Decision Making

If you are lacking a wedding budget or just going off what you *think* your number there is a greater risk of making decisions along the way that you will come to regret. A great example of this is booking a venue. Couples often are SO eager to get the planning underway that they’ll start researching venues, pick one that they like, and book it without any consideration as to how that will affect other elements of their wedding. By booking that venue have you now so greatly reduced your floral budget that you won’t be able to have centerpieces? Have you booked that venue on a whim because you were so eager to ‘have a venue’ that you didn’t ask about additional costs or upgrades that might be necessary to execute your vision? Start with a budget, period!

Wedding Budget Tools

There are a lot of great tools out there to help with creating a wedding budget. While they are great tools, don’t take any one over the other as gospel. Look at them as a guideline where you can alter it to fit your needs. For example if typically florals are 8% of overall wedding budget and photography is 10%, but for you your priorities are florals over photography, don’t be afraid to adjust those numbers.

Do your research when selecting wedding vendors :: Engagement session at Bok Building in Philadelphia with Danfredo Photo + Film :: Heart & Dash Wedding Planning

Photo: Danfredo Photo + Film

Do Your Wedding Research

Information Overload

When you get engaged, an influx of information comes to you from not only the internet but friends, coworkers, family, friends, family friends, parents, parent’s friends’ children… you get the picture! You need to be aware of your personal limits and how much information you can handle before you reach that tipping point. If everyone and their brother is dolling out wedding advice and that is making you feel anxious and overwhelmed, then right off the bat you need to establish a way to shut that down. You can choose to listen and let it go in one ear and out the other of develop a little phrase that lets people you got this — ”you know what I’m sure that’s a great idea, however, we are really diving into doing our own research and embracing the process of figuring it out on our own”.

Selecting Your Wedding Vendor Team

As with all things wedding everyone in your life, on your Facebook wall, and at work is going to be oh so happy to share their wedding vendor recommendations with you. Couple that with the overwhelming amount of Google search results, Knot listings, advertisements in magazines… the wedding vendors that you just  have to. have will be coming at ya hot and heavy. As with all wedding advice and information you receive, remember to take things with a grain of salt.

Even though your best friend is RAVING about how phenomenal her wedding photographer is, while it doesn’t mean you can’t look into them, they might have a totally different aesthetic, personality, or price point than works for you. Sometimes turning to an unbiased third party — like your wedding planner or amazing photographer that you LOVE — can be super helpful.

Getting a recommendation from a vendor for another vendor is going to be based in more fact versus feeling. They’re not likely to recommend someone who is not trustworthy or whom they’ve worked with before and has been late to a wedding. Plus because you’ve already booked them, they have an idea of your price point and can make a more informed referral. Bottom line, wedding vendors are businesses, the information that you’re encountering on Google, their website, The Knot is carefully curated, which is perfectly acceptable but food for thought as you begin your vendor selection.


Being engaged is something to celebrate, you’re beginning a new chapter in your life and you get to write the narrative. Don’t let it be a story filled with stress, anxiety and a large dose of overwhelm. You got this and should you want a wedding planner to help guide you through the process, we’re here to help!

Pocono lakeside engagement session on Lake Wallenpaupack :: Heart & Dash wedding planning :: Viva Love Photo

Photo: Viva Love Photo

 

At Heart & Dash we love working with couples who identify as planning a non-traditional wedding. What that means to each couple is different, but no matter what it is that’s causing you stress, we’re here to help!

Click here for more information on how we can help create your perfect day.

And We’re Back…

We’ve been off our game regarding blog posts lately, Heart & Dash has been busy making some exciting changes and been neck deep in our wedding season! Thankfully, we’re finally getting back on track and are super excited to share with you the ideas behind this kind -of- but- not- really new blog.

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Photo: Quarter Moon Co

For those of you who haven’t checked out the “about” section of the Heart & Dash site, here’s what our deal is: we are easy going, straight-shooters with a silly side. We live in jeans & athleisure wear (except on wedding days). We decompress with Netflix and dog walks. We believe in emergency chocolate stashes. And we love helping couples create weddings that totally embody the essence of their personalities.

Our owner, planner & stylist at Heart & Dash, Sarah Kudlack,  has been in the event industry since age 14. She’s always trying new things and these experiences have provided her with a unique outlook on life!  During her many years in the field, she’s found that there are a long list of questions that she’s constantly asked by couples along the road to planning their wedding, and it’s the answers to these questions (and more) that this blog is intended to share with you.

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One important factor in understanding just what kind of information and advice you’ll be getting from this blog is understanding what Heart & Dash is all about. Shockingly, there’s more to it then just drinking boxed wine and singing the praises of yoga pants...although...that’s a pretty major part of it to be honest. Before we dive into the deep end, let’s to take a moment to let you know what Heart & Dash believes in.  

You Do You

Whoever you are, own it. If you’re not true to yourself, no matter who that is, your special day will end up being perfect for the person you’re pretending to be, and not for YOU. In the end, embrace who you are...we’re all just a bunch of weirdos deep down and that's great!

Don’t Worry, Be Happy

Allow yourself to be happy. Just do the thing! Tell that stupid joke, adopt that dog, drink that glass of wine, go see that friend on a whim! Don’t let overthinking hold you back from your happiness.

Work Hard, Play Hard

More accurately, don’t forget to find balance in your life. When you’re working - work hard. When you’re not, make sure you’re making time to play. Make time to take care of yourself and show those you care about that you’re here for them. Without balance you can burn bright but you’ll definitely burn out fast.

Just be Nice to People!

Ahh the “golden rule” it’s truly one of the greatest concepts out there. Treat others how you would like to be treated. If you conduct your life with compassion, decency, and gratitude towards others it can change your world, and hopefully theirs too!

Celebrate!

Celebrate EVERYTHING! Take time to appreciate the big and the small moments. Got a promotion? Celebrate! Remembered to take the trash out? Celebrate! Got engaged? DEFINITELY celebrate!

Make Memories.

We all know “stuff” is great, but when we all look back, it’s really the memories, the experiences that we’ll remember. Of course, take time to appreciate the “things” you’ve been able to provide, but in the long run, cultivate experiences and you’ll have memories that you’ll be able to look back on for a lifetime.

 

Hopefully this has helped convey to you the type of straight shooting, honest, and sometimes (ok, probably too often) sarcastic content that we’re so thrilled about!!

We look forward to sharing our knowledge…

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… and hopefully providing some insight into the world of wedding planning!

 

Photos: Michele Suits Photography

An Apple-Centric Harvest Dinner Party

The final event of 2015’s Harvest Dinner Series at Faunbrook Bed & Breakfast featured apples! We used shades of apple to create a lush autumnal tablescape. We paired the deep red of a McIntosh apple with the light coral of a Fuji. Yep, we’re apple nerds! The early Fall dinner is always popular as the air is crisp and everyone is eager to soak in the sunlight before hibernating for winter.

Thanks to our amazing team of vendors for another great year!

Vendors:

Venue: Faunbrook Bed & Breakfast
Event Design & Marketing: Heart & Dash
Catering: Triple Fresh
Florals: Kati Mac Floral Designs
Rentals: Modern Relics Rentals
Spirits: Art in the Age
Tent: The Party Center
Photographer: Amy Tucker Photography
Wine: Penns Woods Winery
Beer: Iron Hill Brewery
Cheese: Farm at Doe Run
Favor: Cakes and Candies by MaryEllen